2019 Smollan HR Graduate Opportunity
Smollan has an HR Graduate position to provide administrative support and analytics for reporting and analysis in the HR field.
Key Responsibilities and Deliverables:
- Provide analytics for effective HR reporting
- Prepare daily, weekly and monthly reports timeously
- Receive and consolidate information
- Collate data into report format that is meaningful and accurate
- Constantly seek ways to improve information and to ensure accuracy, effectiveness and timeliness
- Present information to various stakeholders when necessary
- Prepare ad hoc reports when necessary
- Align HR Technology Platform to reporting format
- Highlight trends and risks from various reports
General office administration
- Ensure a user-friendly filing system that is updated timeously
- Prepare reports and correspondence
- Action and distribute minutes
- General office administration functions
- Ensure that all documents are prepared and couriered timeously
- Prepare presentations
- Ensure that all orders are generated
- Generate and update all expenses for Group HR
Process any invoices
- Order stationery for HR Department
- Ensure that all IT/ system failures/ HR office equipment is maintained
- Standardise all reporting templates in consultation with the team
- Handle all Credit Card and Expense claims
- Provide personal assistance to the CHRO
- Coordinate meetings effectively
- Manage diary
- Organize Team meetings
- Organize relevant Project meetings
- Screen calls
- Organize Conference calls
- Organize travel arrangements for key HR personnel and CHRO
- Manage HR projects and reporting compliance
- Plan and execute projects effectively
- Monitor, control and feedback on projects effectively
- Effective HR conference coordination
- Effective collation of executive HR and ad hoc reports
- Ensure appropriate communication is provided to ensure reporting deadlines are met
Financial controls
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- Adherence to budget – deviation to be highlighted immediately to the CHRO
- Ensure accurate forecasting
- Preparation for yearly budget setting according to timelines set
- Effective teamwork and self-management
- Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained
- Demonstrate consistent application of internal procedures
- Plan and prioritise, demonstrating abilities to manage competing demands
- Demonstrate ability to anticipate and manage change
- Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs
- Manage own career development by staying abreast of any technical and industry changes
REQUIREMENTS
- Human Resources Degree or Diploma