Department Of Defence Vacancies Closing In April 2017

DEPARTMENT OF DEFENCE
CLOSING DATE	:	07 April 2017 (Applications received after the closing date and faxed copies will not
		be considered).
NOTE	:	These are permanent positions. It is the Military Ombud’s intention to promote
		equity through the filling of posts, according to the set employment equity targets.
		To facilitate this process successfully, an indication of race, gender and disability
		status is required. As part of the selection process short listed candidates will be
		subjected to a process of preliminary security vetting, a competency assessment
		and qualifications verifications. The successful candidate will be required to enter
		into an employment contract and a Performance Agreement, which must be signed
		and reviewed annually. The appointment of a successful candidate will not be
		confirmed until he or she has obtained an appropriate grade of Security Clearance.
		Applications must be submitted on the prescribed Z83 form (obtainable from any
		Public Service Department), which must be originally signed by the applicant and
		be accompanied by a detailed CV, originally certified copies of qualifications and
		an ID document. Under no circumstances will photo copies or faxed copies of
		application documents be accepted. Should the applicant be in possession of a
		foreign qualification, it must be accompanied by an evaluation certificate from the
		South African Qualifications Authority (SAQA). Failure to comply with the above
		instructions will lead to the application being disqualified. Applicants applying for
		more than one post must submit a separate Z83 form (as well as the documentation
		mentioned above) for each post applied for. If an applicant wishes to withdraw an
		application it must be done in writing. On filling vacant posts in accordance with the
		Military Ombud Act 4 of 2012, the objectives of section 195 (i) of the Constitution
		of SA, 1996 and the recruiting policy of the Office of the Military Ombud will be
		adhered to. Applicants who do not receive confirmation or feedback within 3 (three)
		months after the closing date, please consider your application unsuccessful. Due
		to the large volume of responses anticipated, receipt of applications will not be
		acknowledged and correspondence will be limited to short-listed candidates only.
		OTHER POSTS
POST 12/01	:	PA TO THE DEPUTY MILITARY OMBUD REF NO: PA/DMO/17
SALARY	:	R612 822 per annum, Level 11
CENTRE	:	Office of the Military Ombud, Eco Park Highveld, Centurion.
REQUIREMENTS	:	Qualifications: Grade 12 and an appropriate recognised Bachelor’s Degree or 3
		year National Diploma. Experience: A minimum of 5 years’ experience in rendering
		support to an Executive as a Personal Assistant at Assistant Director level.
		Competencies: Confidentiality and Professionalism, Good communication skills,
		Relationship management, Computer literacy, High level of reliability Ability to
		multitask and work under pressure, Ability conduct research and analyse
		documents, Problem solving skills, Ability to foster good Interpersonal relationship,
		conflict resolution and analytic thinking. Knowledge of Government Policies,
		knowledge of the HR, Finance and Logistics processes. Project management skills,
		Planning and reporting skills.
DUTIES	:	Reporting to the Deputy Military Ombud, the successful candidate will be required
		to perform the following functions: Co-ordinate general administration of the Office
		of the Deputy Military Ombud. Coordinate all travel arrangements for the Deputy
		Military Ombud and related logistics. Oversee planning and arrangements of visits,
		meetings, functions and conferences. Perform Secretarial Functions. Act as liaison
		point for the Deputy Military Ombud, the rest of the office and external stakeholders.
		Ensure quality control of all staff work to and from the Deputy Military Ombud.
		Manage the budget and business plan for the Office of the Deputy Military Ombud
		office. Manage all resources in the Office of the Deputy Military Ombud.
ENQUIRIES	:	Military Ombud Human Resources Department, Tel no: (012) 676 3800/41/42
APPLICATIONS	:	Office of the Military Ombud, Private Bag X 163 Centurion 0046, or hand delivered
		to Office of the Military Ombud, Block C4, Eco Origin, 349 Witch Hazel Ave,
		Highveld, Centurion 0157.

POST 12/02	:	ASSISTANT DIRECTOR: FINANCE REF NO: FO/MO/17
SALARY	:	R389 145 per annum, Level 10
CENTRE	:	Office of the Military Ombud, Eco Park Highveld, Centurion.
REQUIREMENTS	:	Qualifications: Grade 12 and a relevant Post Matric Qualification in the field of
		Finance/Accounting. Experience: A minimum of five (5) years relevant experience
		in the budget management environment of which three (3) years must be at a level
		no less than that of a Senior State Accountant (SSA). Have knowledge and
		understanding of the Public Finance Management Act (PFMA), Treasury
		Regulations (TRs) and related prescripts. Sound knowledge of estimating,
		budgeting and budget control in the Public Service. Exposure to or hands-on
		experience and good working knowledge of Department of Defence (DOD)
		Financial Management System (FMS) will be an added advantage. Competencies:
		Ability to develop, analyse and interpret Policies and Instructions Ability to work
		under pressure and meet deadlines. Ability to after hours at short notice. Ability to
		effectively function independently as well as part of the team. Proven managerial
		skills and knowledge of spreadsheets, word-processing and Microsoft packages
		(preferably MS Word, Excel and PowerPoint). Well-developed presentation skills,
		report writing skills and ability to present expenditure reports to top management
		for decision making. Good reasoning, attention to detail, innovative, strong
		mathematical, problem solving and statistical analysing ability. Possession of a
		valid driver’s licence/military driver’s licence to conduct official duties and attend
		meetings. In possession of or able to obtain a DOD confidential security clearance.
DUTIES	:	Executing of all Military Ombud expenditure control duties and responsibilities as
		specified in the PFMA, TRs, as well as all applicable Policies, Instructions and
		Regulations. Provision of expenditure trends, performance management reporting
		on expenditure through IC reports and graphic presentations. Prepare monthly
		Early Warning Reports (EWRs). Facilitate the Financial Authorisation (FA) process
		in the Office. Assist in handling Audit Queries, Conduct Preliminary Investigations
		(PIs) in respect of potential irregularities. Compile delegations with regard to the
		management of essential resources. Monitor the in-year expenditure trends and
		advise on methods to address deviations. Attendance of all relevant meetings.
		Ensure the safekeeping of all transaction supporting documentation, files and data
		for audit purposes in accordance with prescripts. Provide training, guidance and
		development of subordinate personnel. Managing and supervising of all resources
		residing under this post.
ENQUIRIES	:	Military Ombud Human Resources Department, Tel no: (012) 676 3800/41/42
APPLICATIONS	:	Office of the Military Ombud, Private Bag X 163 Centurion 0046, or hand delivered
		to Office of the Military Ombud, Block C4, Eco Origin, 349 Witch Hazel Ave,
		Highveld, Centurion 0157.
POST 12/03	:	INTAKE OFFICER: CLIENT SERVICE AND ASSESSMENT 2 POSTS REF NO:
		IO/MO/17
		Directorate: Intake and Analysis
SALARY	:	R311 784 per annum, Level 09
CENTRE	:	Office of the Military Ombud, Eco Park Highveld, Centurion.
REQUIREMENTS	:	Qualifications: Grade 12. An appropriate recognised Bachelor’s Degree or National
		Diploma. Experience: Minimum of 5 years administrative/audit experience at
		production/team leader level. Investigations experience, dispute resolution and or
		complaints management experience will serve as an advantage. Competencies:
		Interviewing skills, Language proficiency, Computer skills, Analytical and
		interpretation skills, Networking and communication skills, Conceptual thinking and
		Planning skills, Organising skills, the ability to foster. Interpersonal Relationships,
		Conflict resolution, Analytical thinking, Decision making, Project management,
		Presentation and Facilitation skills, Leadership skills, Negotiation, conciliation and
		mediation skills.
DUTIES	:	Reporting to the Director Intake, the successful candidate will be required to
		perform the following core functions: Receiving and registering Complaints.
		Assessing complaints to determine whether it is within the mandate. Drafting
		submissions. Finalising complaints. Investigate complaints. Analysing and
		recording data for statistical purposes. The referral of complaints. Providing inputs
		to the Investigations and Procedures.
ENQUIRIES	:	Military Ombud Human Resources Department, Tel no: (012) 676 3800/41/42.
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APPLICATIONS	:	Office of the Military Ombud, Private Bag X 163 Centurion 0046, or hand delivered
		to Office of the Military Ombud, Block C4, Eco Origin, 349 Witch Hazel Ave,
		Highveld, Centurion 0157.
POST 12/04	:	COMMUNICATION SUPPORT OFFICER REF NO: COMS/17
SALARY	:	R311 784 per annum, Level 09
CENTRE	:	Office of the Military Ombud, Eco Park Highveld, Centurion.
REQUIREMENTS	:	Qualifications: Grade 12. An appropriate Bachelor’s Degree/ 3 year National
		Diploma in Corporate Communication is essential. A post matric qualification as a
		Website Manager and/or Graphic Designer will be an advantage. Experience: 3
		years practical experience in a corporate communication environment. Graphic
		design and Web Management experience. Special requirements (skills needed):
		Writing skills. Must be computer literate in iMac, In design, Photoshop and have
		page layout skills. Must have photo usage, cropping skills, and good reasoning
		ability, be creative and initiative. Website Management skills. Competencies: A
		team player who must have interpersonal proficiency skills and be able to work
		independently. The ideal candidate should be flexible and perform all required
		functions expeditiously. Experience in events management, outreach and good
		writing skills. Must be able to develop content for the internal and external
		communiqués including newsletters. Ability to liaise internally and externally,
		publications, marketing and branding. Project management, Government policies
		and projects/programmes.
DUTIES	:	Reporting to the PRO, the successful candidate will be required to perform the
		following functions; Provide advice on the layout and design of publications. Design
		posters and brochures. Draft newsletters, pamphlets, invitation material, Website
		management etc. Render layout and design support required for all print material.
		Assist in the training of employees in the use of layout software products. Execute
		administrative tasks. Assist in the management of the workflow in the layout office.
		Ensure own layout development capability. Manage the intranet page.
ENQUIRIES	:	Military Ombud Human Resources Department, Tel no: (012) 676 3800/41/42
APPLICATIONS	:	of the Military Ombud, Private Bag X163 Centurion 0046, or hand delivered to
		Office of the Military Ombud, Block C4, Eco Origin, 349 Witch Hazel Ave, Highveld,
		Centurion 0157.
POST 12/05	:	OFFICE MANAGER TO THE MILITARY OMBUD REF NO: OM/MO/17
SALARY	:	R262 272 per annum, Level 08
CENTRE	:	Office of the Military Ombud, Eco Park Highveld, Centurion.
REQUIREMENTS	:	Qualifications: Grade 12. An appropriate recognised Bachelors Degree or National
		Diploma. Experience: A minimum of 5 years’ experience in rendering support to an
		executive as an Office Manager or a Secretary on a level 6 post or above.
		Competencies: Confidentiality and Professionalism; Good communication skills;
		Relationship management; Good telephone etiquette; Computer literacy; Sound
		organisational skills; High level of reliability; Ability to multitask and work under
		pressure; Ability to conduct research and analyse documents; Good Interpersonal
		relationships; Self-management and motivation.
DUTIES	:	Reporting to the Director Executive Support, the successful candidate will be
		required to perform the following core functions: Effective and professional support
		to Military Ombud Executive Office. Provide secretarial, receptionist and clerical
		support to the Office of the Military Ombud. Write correspondence (i.e. submissions
		internal memos, letters and reports. Filing, faxing, photocopying and tracing of
		documents. Receive and make telephone calls on behalf of the Military Ombud.
		Manage diary and arrange access and parking for Military Ombud visitors. Provide
		Secretarial duties for meetings. Direct internal and external enquiries to responsible
		officials. Arrange and co-ordinate all meetings, venues and refreshment. Liaise with
		relevant role-players on meeting arrangements.	Co-ordinate all travel
		arrangements for the Military Ombud Executive Office and related logistical
		arrangements. Handle confidential documents with utmost discretion. Manage and
		coordinate all incoming and outgoing correspondence. Update stakeholder contact
		details. Manage the Asset Register the Military Ombud Executive Office.
		Procurement of basic goods and services in line with procurement prescripts (e.g.
		stationary and refreshment).
ENQUIRIES	:	Military Ombud Human Resources Department, Tel no: (012) 676 3800/41/42

APPLICATIONS	:	Office of the Military Ombud, Private Bag X 163 Centurion 0046, or hand delivered
		to Office of the Military Ombud, Block C4, Eco Origin, 349 Witch Hazel Ave,
		Highveld, Centurion 0157.
POST 12/06	:	OFFICE MANAGER TO THE DEPUTY MILITARY OMBUD REF NO:
		OM/DMO/17/1
SALARY	:	R211 194 per annum, Level 07
CENTRE	:	Office of the Military Ombud, Eco Park Highveld, Centurion.
REQUIREMENTS	:	Qualifications: Grade 12 and a relevant and recognised post matric qualification.
		Experience: A minimum of 3 years’ experience in rendering support to an executive
		as an Office Manager/Secretary. Competencies: Good language skills and the
		ability to communicate well with people at different levels, Good telephone
		etiquette; Computer literacy; Sound organisational skills; Good people skills; High
		level of reliability; Written communication skills; Ability to act with tact and
		discretion; Ability to work under pressure; Ability to do research and analyse
		documents; the ability to foster. Good Interpersonal Relationships; Self-
		management and motivation.
DUTIES	:	Reporting to the Deputy Military Ombud, the successful candidate will be required
		to perform the following core functions: Provide secretarial, receptionist and clerical
		support to the Office of the Deputy Military Ombud. Write routine notes, memos,
		letters and reports. Filing, faxing, photocopying and tracing of documents. Receive
		and make telephone calls on behalf of the Deputy Military Ombud. Arrange access
		and parking for Deputy Military Ombud visitors. Direct internal and external
		enquiries to responsible officials. Arrange and co-ordinate all meetings for the
		Deputy Military Ombud. Liaise with relevant role-players on the arrangement of the
		meetings. Co-ordinate and re-schedule meetings when necessary. Provide all
		relevant documentation and sufficient copies to attendees. Handle confidential
		documents with utmost discretion. Manage the Deputy Military Ombud’s diary.
		Attend to all logistical and travel arrangements. Co-ordinate all travel arrangements
		for the Deputy Ombud and staff. Arrange venues and refreshments for meetings.
		Manage and co-ordinate all incoming and outgoing correspondence.
ENQUIRIES	:	Military Ombud Human Resources Department, Tel no: (012) 676 3800/41/42.
APPLICATIONS	:	Office of the Military Ombud, Private Bag X 163 Centurion 0046, or hand delivered
		to Office of the Military Ombud, Block C4, Eco Origin, 349 Witch Hazel Ave,
		Highveld, Centurion 0157.
POST 12/07	:	RECEPTIONIST REF NO: REC/MO/17
SALARY	:	R142 461 per annum, Level 05
CENTRE	:	Office of the Military Ombud, Eco Park Highveld, Centurion.
REQUIREMENTS	:	Qualifications: Grade 12 plus a relevant and recognized post matric qualification.
		Experience: Minimum of 3 years’ experience as a Receptionist and or
		Administrative/Secretarial Support environment. Competencies: Good language
		skills and the ability to communicate well with people at different levels and from
		different backgrounds; Good telephone etiquette; Computer literacy; Sound
		organisational skills; Good people skills; High level of reliability; Written
		communication skills; Ability to act with tact and discretion.
DUTIES	:	Reporting to the Facility Risk Manager the successful candidate will be required to
		perform the following core functions: Provide reception functions. Answering,
		screening and forwarding incoming phone calls while providing basic information
		when needed. Maintain security by following procedures and controlling access
		(monitor visitors register, issue visitor cards). Taking messages and receiving and
		forwarding of documents delivered. Conference facility coordination. The rendering
		of general administrative support. Assist with the facility management function.
		Assist with the administration of security clearance application. Assist with the
		management of parking allocation register.
ENQUIRIES	:	Military Ombud Human Resources Department, Tel no: (012) 676 3800/41/42
APPLICATIONS	:	Office of the Military Ombud, Private Bag X 163 Centurion 0046, or hand delivered
		to Office of the Military Ombud, Block C4, Eco Origin, 349 Witch Hazel Ave,
		Highveld, Centurion 0157.
POST 12/08	:	DRIVER TO THE DEPUTY MILITARY OMBUD REF NO: D/DMO/17
SALARY	:	R142 461 per annum, Level 05
CENTRE	:	Office of the Military Ombud, Eco Park Highveld, Centurion.
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REQUIREMENTS	:	Qualification: Grade 12. A valid Code 8 (B) driver’s license. Experience: Minimum
		of 3 years’ experience providing support to an Executive as a Driver.
		Competencies: Punctuality, Safe driving practices, Problem Solving Skills; Good
		verbal communication skills; Planning skills; Organising skills; Interpersonal
		Relationships; Analytical Thinking; Excellent Driving Skills.
DUTIES	:	Reporting to the Deputy Military Ombud, the successful candidate will be
		responsible to perform the following core functions: Drive vehicle for official travel
		and business or as tasked. Ensure car security and maintenance. Car log book
		maintenance including, logging of trips, daily mileage and fuel consumption.
		Provide administrative assistance to the Office Manager when required. Assist with
		arrangements for vehicle repairs and service.
ENQUIRIES	:	Military Ombud Human Resources Department, Tel no: (012) 676 3800/41/42
APPLICATIONS	:	Office of the Military Ombud, Private Bag X163 Centurion 0046, or hand delivered
		to Office of the Military Ombud, Block C4, Eco Origin, 349 Witch Hazel Ave,
		Highveld, Centurion 0157.