By | June 7, 2017
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Deloitte Vacation Jobs 2017

Assurance – Audit Secretary

About Deloitte
Deloitte is the largest private professional services network in the world. Our reputation for providing high quality services with integrity has earned us the trust of our clients, and our people. If you’re ready for a career with a dynamic organisation in an environment that fosters professional development and career advancement, you’re ready for Deloitte. With 200,000 people in over 150 countries, Deloitte member firms serve more than 80 percent of the world’s largest companies as well as large national enterprises, public institutions and successful fast-growing companies.
In South Africa, Deloitte is one of the leading professional services organisations. We specialise in providing Audit, Tax, Consulting, Risk Advisory and Corporate Finance services.  We serve clients in a variety of industries from financial services, to consumer business, energy, mining and manufacturing, tourism, TMT and the public sector.
Deloitte professionals are unified by a collaborative culture that fosters integrity, outstanding value to clients, commitment to each other, and strength from cultural diversity. They enjoy an environment of continuous learning, challenging experiences, and enriching career opportunities. Our professionals are dedicated to strengthening corporate responsibility, building public trust, and making a positive impact in their communities. Our talented professionals and our clients understand the link between a strong learning and development programme and the ability for Deloitte to deliver on its promise of consistent, high-quality service delivery worldwide.

At Deloitte you have the opportunity to develop your talents and capabilities and be in the driving seat of your career. Our unique culture, commitment to continuous learning and accessible leadership encourages personal initiative and rewards innovative thinking. Whatever your age, gender or culture, you’ll make more of your career at Deloitte.

About the Division
Our Assurance services go beyond merely meeting statutory requirements. We help our clients perform better and achieve their business objectives. We listen to their needs, think about the business implications and tailor our approach accordingly. In today’s changing global economy, businesses need trusted advisors. Because Assurance professionals at Deloitte take the time to understand our clients’ business as well as the industries in which they operate, we can help them identify major risks and opportunities over and above performance of the traditional financial reporting function. Our services include:
  • Audit
  • Accounting and Auditing
  • Special Services Group
  • Financial Institutions Services Team
  • Capital Markets Team
  • Actuarial & Insurance Solutions
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What impact will you make?

 

Every day, your work will make an impact that matters, while you thrive in a dynamic culture of inclusion, collaboration and high performance. As the undisputed leader in professional services, Deloitte is where you’ll find unrivaled opportunities to succeed and realize your full potential.

 

Main Purpose of Job

To provide an effective and efficient administrative and secretarial support service to managers and a team 

 

Qualifications & Experience required

  • Diploma
  • Experience using the suite of Microsoft Office software, specifically Excel, Word and PowerPoint
  • Minimum 2 to 3 years experience in a similar role

 

What you’ll do / Specialized Competencies         

  • Filing, faxing, printing, binding, photocopying of documents submitted by the business and other day-to-day administrative activities.
  • Order and maintain stationery and equipment supplies.
  • Undertake any other duty and work on ad hoc responsibilities appropriate to the post as requested by the business
  • Receive visitors into appropriate meeting rooms
  • Proactively prepare for and receive new hires in the business area (includes logistics such as office space, arranging computer etc.)
  • Collate statements, purchase requisitions and expense claims for the business
  • Relieves receptionist during lunch time
  • Update contact lists by tracking new and existing clients 
  • Manage in/pending/out trays
  • Assists team members as required which may result in interruptions and unforeseen deviations from plans
  • May be expected to work over and above the standard business hours due to the nature of the business.
  • Liaison with Team Leaders in the Centre of Excellence and secretaries for all work related matters as and when required

 

Key Performance areas

 

Strategic Impact

  • Deals with day-to-day matters on behalf of Partners to allow their focus to be on achievement of strategic objectives
  • Makes judgements that relate to common queries without reference to management

 

Client Impact: External / Internal   

•           Liaises with clients’/ external staff on behalf of superiors as directed

•           Attends to client requests as directed by management

•           Builds rapport with client staff / external providers

 

Operational Effectiveness  

  • Liaises with management regarding setting of meetings, prioritisation, etc.
  • As directed, sources documents / information required for meetings and maintains a record of these for reference
  • Filters general information, queries, phone calls, emails, and refers on to relevant individuals where appropriate
  • Responds to email / mail directly where possible and prepares correspondence for signature as needed
  • Maintains confidentiality of work matters
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Development/Growth of Team

•           Remains updated on issues relating to the Service Area

•           Focuses on own development areas

 

Budgets / Profitability         

•           Drafts accurate record of invoices/PR’s and submits these timeously

•           Effectively uses time, equipment and resources

 

Technical      

  • Fully competent in MS Office Suite and any other programs relevant to role
  • High competency in English communication, both written and verbal
  • Good numeracy skills
  • Ability to operate office equipment such as fax, photocopier, printers, etc.
  • Able to work as a team member and ensure that as a group all staff in a unit work together for delivery of best possible service to the department for which they collectively work.
  • Ability to pay meticulous attention to detail

 

Behavioural  

  • Ability to work in a pressured environment
  • Commitment to meeting tight deadlines
  • Commitment to client service excellence
  • Must be able to multi-task
  • Ability to use discretion and deal with sensitive information in a confidential and professional manner
  • Attention to detail
  • Strong people skills
  • Professional demeanour
  • High initiative
  • Good planning and organisational skills
  • Flexible
  • Ability to prioritise and ability to communicate effectively when faced with competing priorities.

 

Leadership / Behavioural Capabilities

  • Living our Purpose – Builds own understanding of our purpose and values; explores opportunities for impact
  • Influence – Actively focuses on developing effective communication and relationship-building skills
  • Performance Drive – Understands expectations and demonstrates personal accountability for keeping performance on track
  • Strategic Direction – Understands how their daily work contributes to the priorities of the team and the business
  • Talent Development – Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent

 

In the Republic of South Africa, Deloitte operates as Deloitte & Touche. Deloitte & Touche is a part of Deloitte Africa. Deloitte Africa is a member of Deloitte Touche Tohmatsu Limited (“DTTL”), a UK private company limited by guarantee.

 

Requisition code: ZA136368TS