Events Coordinator Job Vacancy in Cape Town Nov 2016
Jobs description : Events Coordinator Vacancy in South Africa Nov 2016
Career opportunity at Pernod Ricard South Africa Nov 2016
| Remuneration: | negotiable Cost to company |
| Benefits: | Medical Aid, Provident Fund |
| Location: | Cape Town |
| Education level: | Diploma |
| Job level: | Junior/Mid |
| Own transport required: | Yes |
| Travel requirement: | Often |
| Type: | Permanent |
| Reference: | #PRSA0034 |
JOB TITLE:
REPORTS TO:
Events Manager (Western Cape, Southern Cape)
DEPARTMENT:
Sales (Western Cape, Southern Cape)
LOCATION:
Western Cape
HOURS OF WORK:
8:00am to 5:00pm and overtime when required
DIRECT REPORTS:
None
LIAISES WITH:
Marketing, Sales, Finance, Warehouses, Vendors
MAIN PURPOSE OF THE ROLE:
Facilitates PRSA promotional events in Western Cape and Southern Cape regions.
JOB SCOPE AND CONTEXT:
Service Level
Office based, with travel to PRSA events
Outputs
Actions
Performance Indicators (KPI)
Events & Promotions
- Regional events and promotions raise the profile of key brands
- Plan regional events
- Budgets agreed and adhered to
- Venue sourced that meets requirements of event
- Invitations forwarded according to target list
- RSVP’s received and recorded
- Caterers, audio-visual and security vendors sourced and costs agreed
- Parking and other facilities issues are planned
- Objectives of each event are agreed with Events Manager
- Oversee the execution of regional events
- Guests are greeted and attendance recorded
- Events are well professionally coordinated
- Source sufficient staff
- Staff are in line with brand image and target market
- Staff inductions ensures they have sufficient product knowledge
- Pre-promotion branding and merchandising present at events
- Delivery hampers present at events
- POS items are prepared
- Photos for promotion or displays available
- Conduct post-event analysis with Events Manager
- Stakeholders are consulted on success of each event
- Feedback forms and photos compiled
- Outcomes of event are measured against objectives
- Improvements are made in the planning and execution of events
Stakeholder Relations
- Productive relationships with internal and external stakeholders maintained
- Coordinate with Sales, Warehouse, Production and Finance
- Internal stakeholders aware of promotional and event activities
- Stock is available
- Finance receiving invoices when required
- Collaborate with external agencies
- Vendors for events are properly briefed and competently carry out function within budget constraints
JOB REQUIREMENTS:
Minimum Educational Requirements and Work Experience:
2 years event & marketing experience
Other Requirements:
Be able to lift heavy boxes and equipment
Set up on Branding equipment at various venues
Movement of stock to and from locations
Functional and Technical Competencies:
Event Management, Market & Environment, Results Orientation, Promotion, Merchandising, Evaluation of Commercial Activities, Customer Relationship Management
Behavioural Competencies:
Planning and Organising, Team Work, Communication, Technical Expertise, Presentation Skills, Influencing & Negotiation, Big Picture Thinking, Innovation, Making Things Happen, Initiative
Leadership Competencies:
N/A
This job description is a broad reflection of the role and does not attempt to capture all specifics of the position. There may be variations within the same roles due to seniority or regional differences