GSK 2018 / 2019 Procurement Internship Opportunity

• To assist the Procurement department with basic administrative functions

Scope:

• This is an experiential learning position which provides the opportunity to knowledge and skills in general office administration and specific Procurement skills.

Essential Job Responsibilities: 
1. Administers the Raw materials questionnaires
1.1 Sends out the Raw Material questionnaire to all raw material suppliers via e-mail, fax or post.
1.2 Conducts a follow-up by e-mail or telephone to check that the supplier has received the questionnaire.
1.3 Checks that the returned questionnaire is completed in full and all relevant documentation is attached.
1.4 Returns questionnaire to supplier if all the information is not filled in.
1.5 Re-checks the completed questionnaire.
1.6 Forwards the completed questionnaires to the Regulatory Affairs department.

2. Pending Material Source Changes to completion. New Source changes change controls. 
2.1 Updates the Raw Material Source Change spreadsheet on the T: drive from the material source information/document forwarded by the Category Buyer and the Regulatory Pharmacist.
2.2 Copies the front cover of the original Raw Material Source Change document and files it in the pending file. The original document is filed in the Regulatory department.

3. Procurement Administrative Functions 
3.1 Assists the Procurement Assistant with the following up of Material Specification Letters.
3.2 Sends out requests to suppliers for information such as:
• Terms and Conditions
• Specific raw material contents e.g. Soya, Egg etc.
3.3 Assists with the issuing of stationary items and non-consumables such as gloves etc.
3.4 Provides general administrative assistance such as capturing of data, filing, typing of correspondence etc.
3.5 Obtains additional information from the raw material supplier as requested by the Category Buyer to assist with investigations, new product implementation, and customer queries etc.

4. General
4.1 Completes general related projects when required.
4.2 Complies with all QMS, EHS, GMP and OE standards.
4.3 Completes regular JDI and ensure workplace is compliant with 6S standards.

Basic qualifications:

• • Matric / Grade 12
  • Bcom Degree (SCM/Business Management, Finance/Commerce); Engineering Degree/Diploma, Diploma in Commerce (SCM or Business Management)

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