Job for Junior-Mid Production Manager in S.Africa March 2017
Junior-Mid Production Manager job in Johannesburg, Rivonia, Sandton 2017
| Remuneration: | R14000 – R17500 per month Cost to company |
| Location: | Johannesburg, Rivonia, Sandton |
| Education level: | Matric |
| Job level: | Mid |
| Own transport required: | Yes |
| Type: | Permanent |
| Reference: | #Production Assistant |
Job description
Job purpose
To assist the production department in briefing of suppliers, compilation of quotes, purchase orders to suppliers, quality control and delivery of final item, through to final invoicing and job closures, in adherence to budget and deadlines.
Duties and responsibilities
- Prepare costing sheets with three to four supplier costs and ensure approval by client services
- Compile cost sheets for internal time by pulling internal time sheets
- Compile cost estimates as per Lepetta’s processes and send to client services within agreed timelines:
- 48 hours from initial brief for internal and print jobs
- Three days from initial brief for campaigns with more than five print elements
- Five days from initial brief for branded items
- Issue purchase orders (PO) according to supplied quotes and send artwork, specs and PO with delivery deadlines
- Issue purchase orders to all external suppliers, i.e. medical copywriters
- Update print boards regularly ensuring correct information is captured
- Follow-up and ensure print-proof is received timeously, checked and circulated internally for approval within a day
- Check supplier invoices received are correct, matched appropriately and pass on to production head to sign
- Check quality of all samples received and pass on to logistic manager for filing
- If there is a problem on a job, take immediate action and discuss with production manager
- Oversee delivery and distribution priorities in accordance with project/job timelines
- Notify logistics manager on all jobs in production with delivery deadlines
- Send distribution/packing lists to suppliers (informing logistics manager) and obtain information from suppliers regarding packing i.e. number, size and weight of boxes
- Check packing is done according to allocation lists ensuring 100% quality control is done on all packed items:
- Labels – spelling, contact details, address of recipient, contents, quantities and job numbers are captured correctly
- Waybills – number of boxes, contents, quantities, job numbers and recipient details are captured correctly
- Ensure copies of ‘proof of delivery’ are sent or delivered to the agency and filed
- Once billing instruction has been received, to invoice the job
- Once job is in print, pull a recon on the job and get production manager to check, then give to client services to sign-off for closure
- Assist with sourcing of branded items
- Assist in purchasing items needed on client briefs/requests – will entail driving to various stores
Company Description
Advertising agency specialising in the pharmaceutical industry
Requirements
- Ensure constant communication and feedback to client services and production manager regarding job status and delivery timelines
- Ensure 100% attention to detail at all times
- Ability to deal with sophisticated customers and suppliers
- Ability to customise existing marketing tools to meet individual needs of the client
- Minimum qualification – administrative support background
- Strong administrative and communication skills
- Demonstrated ability to multi-task, prioritise multiple team request while working in a fast-paced environment
- Computer proficient- Microsoft Office (Word, Excel, Power Point) and Outlook
- Need to have a valid drivers licence and own transport
Advantageous
- Creative agency experience preferable
- Experience on Chase (advertising system) will be advantageous
- Ability to work well within team environment and direct reporting to production manager and adhere to rules and systems that have been implemented
Personal Skills/Attributes
- Ensure 100% attention to detail at all times
- Confidentiality
- Willingness to do more than expected and live the company values
- Ability to adapt and adjust according to customer requests and needs
- Creativity and innovation
- Attention to detail, strong organizational and planning skills
- Ability to manage customer relations and expectations
- Ability to anticipate problems and discuss contingency plans with the production manager
- Proactive way of working and thinking
- Keen observation
- Competitive spirit
- Need to have a valid drivers licence and own transport
Contact details
Adi
Lepetta
adi@lepetta.co.za